Name of the event: Purchase of event organization services: working meeting on REGIO communication theme: IOs, AM and RCE
Purchase of event organization services: working meeting on the topic of REGIO communication: OI's, AM and RCE: accommodation reservation, meal, conference room reservation, within the same location
Location: the Apuseni Mountains area, Cluj or Bihor counties
Event date: February 22-25, 2018;
Participants: estimated 20 people
CPV code: 55120000-7 Hotel meeting and conference services/ 55300000-3 Restaurant and catering services/ 79951000-5 Seminar organization services
Estimated value: 6,400 lei + VAT
- Minimum specifications for accommodation within the same location
- Reservation is requested for accommodation for 3 nights, for about 20 people, in single mode, with breakfast included, in accommodation structures classified 3 stars, according to the legislation in force, with recommendations: minimum grade 7 on nationally and internationally recognized tourism sites.
- About 20 rooms will be reserved for guests participating in the event. Each guest will pay for their accommodation by bank transfer or payment at the location, based on the price communicated by the offerer, separately from the financial offer mentioned below.
- The proposed location will be in an accessible area, in one of the recognized and valuable tourist areas. The location will be equipped with very good quality WiFi. Full free access to all facilities of the tourism unit will be ensured for the selected location.
- Menu for about 20 people, within the same location
- Day 1 – festive dinner
- Day 2 – breakfast (included in accommodation services), coffee break, lunch, dinner
- Day 3 – breakfast (included in accommodation services), coffee break, lunch, dinner
- Day 4 – breakfast (included in accommodation services)
- Menu structure
- The coffee break will contain fruit, coffee, tea, non-alcoholic drinks.
- Lunches will include at least salad, two hot dishes, dessert and fruit, non-alcoholic drinks, coffee.
- Dinner will include salad, entrees, main course, dessert, various drinks.
A vegetarian menu option will be provided. The number of vegetarian menus will be announced two days before the event.
The offer will be presented considering the estimated number of approximately 20 participants. The number of participants will be announced at least two days before the event. For the services regarding the provision of work breaks and meals, the value of the services actually provided will be paid, based on the signed list of participants, made available to the provider by the contracting authority on the first day of the event.
- Booking a Meeting Room for the business meeting, within the same location
Access to a meeting room with approximately 20 seats, equipped with a video projector, will be provided for the period 22-25 February, as follows: in 22-2 hours, in 23-9 hours, in 24-9 hours. The location will be equipped with very good quality WiFi.
The financial offer is drawn up in lei, with and without VAT, and will contain the costs grouped as follows:
- Cost of meal/group, total cost of meal/person
- Cost of hall rental services
Award criteria: the lowest price / total offer, subject to the full fulfillment of the requirements and technical specifications.
Additional information can be obtained from the Contracting Authority: ADR Nord-Vest, secondary office in Cluj-Napoca, Calea Dorobantilor no. 3, code 400118, tel. +40264431550, fax:+40 264439222, email achizitii@nord-vest.ro, for the attention of the Public Procurement Office.
Bid submission deadline: 26.01.2018