Conference room rental services and catering services


Looking: Conference room rental services and catering services


CPV code:             55500000-5 Canteen and catering services,

55120000-7 Services of meetings and conferences organized at the hotel

Purchase object: Organization of the European Workshop for the private sector, 2018 edition, during which we will present the newest financing opportunities for the private sector in the North-West Region. The event is proposed to take place on Tuesday, 25.09.2018.

Location: Cluj Napoca, ultra-central, own parking. ADR Nord-Vest can visit the locations before awarding the contract and can refuse those that do not present impeccable conditions from the point of view of aesthetics and engineering.

Purchase object description (technical specifications):

  1. Meeting room rental
  • A conference room is required for 6 hours (which is not located in the basement or semi-basement) with a capacity of approximately 70 participants
  • Presidium table, equipped with a microphone
  • Conference room / theater type arrangement
  • Equipment: sound system, video projector and projection screen, presidium,
  • 2 mobile microphones,
  • flip chart
  • 1 table for the registration of guests at the entrance to the hall;
  1. Catering services for an estimated number of 70 people (the final number of participants will be confirmed one day before the event, which may be higher or lower than the initial estimated number).
    1. Welcome coffee
  • Coffee, milk, disposable glasses/cups, white/brown sugar,
  • The water 1 bottle of still water / still mineral water 0.33 l / person
  • Pastry sweet/salty
  • fruits
    1. Finger food lunch
  • Sable with brie and grapes
  • Minichoux with mushroom paste
  • Viennese ham
  • Cherry tomatoes with mozzarella in basil
  • Swaitzer with walnut core
  • Prosciutto with arugula and parmesan
  • Mace in the nest
  • Ham croquette with cheese
  • Choux with salmon mousse
  • Spicy chicken fillet on bamboo sticks
  • Mosaic souffle
  • Turkey balls with cheese
  • Cucumbers with Delice cheese and red roe
  • Still/mineral water at 0.33l/person

Estimated value: 70 lei/person, for catering services.

Estimated value: 800 lei for the conference room.


Award criteria: the lowest price / total offer, subject to the full fulfillment of the requirements and technical specifications.

Additional information can be obtained from the Contracting Authority: ADR Nord-Vest, secondary office in Cluj-Napoca, Calea Dorobantilor no 3, code 400118, phone +40264431550, fax: +40 264439222, email, in attention of the Public Procurement Office.


Deadline for submission of offers 05.09.2018 at 15:00

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