Purchase event organization services

Purchase object: Event management services, including occasional passenger transportation and table services, as specified below

Purchase object description (technical specifications):

1.Occasional passenger transport services

Number of people: 7

Calendar: May 16-17, 2022

May 16, 2022

07:30 – Taking over the study visit participants from Cluj-Napoca, area

 central*, and travel to CREIC (Valea Chintăului)

09:00 – Departure CREIC – Jelna Winery (Bistrita-Năsăud County)

13:00 – Departure to the vineyards of Jelna

15:00 – Departure to Centana Farm in Jelna

17:00 – Transfer to the accommodation unit in Jelna

May 17, 2022

09:00 – Travel Jelna – Turda

14:30 - Departure Turda - USAMV Cluj-Napoca

* the meeting place will be announced by the North-West ADR team one day before the event

Other important information:

  • Means of transport specifications: minibus of at least 3 stars and at least 7 seats;
  • Accommodation and meals for the driver will be included in the offered price.

2. Table services: three lunches and two dinners, as follows:

May 16, 2022

12:00 – Lunch in Jelna (Bistrita-Năsăud county), near the Jelna Winery

 (lunch for about 4 people)

19:30 – Dinner at Jelna, near the Jelna Winery (dinner for approximately 4 people),

May 17, 2022

13:30 – Lunch at Turda, near the ISSA Winery (lunch for 4 people);

19:30 – Dinner in Cluj-Napoca, in a restaurant with local/regional/

Romanian from the historic center, near UBB (str. Mihail Kogălniceanu no. 1) at a maximum of 250 m, (dinner for approximately 7 people)

May 18, 2022

12:00 – Business lunch in Cluj-Napoca, in the central area, near

 UTCN (str. Constamntin Daicoviciu no. 15), at a maximum of 200 m, in a restaurant with traditional specifics (lunch for approximately 7 people)

Each meal must contain:

  • an appetizer/starter (salad and local/traditional products)
  • soup/soup and a main dish (including side dish and salad)
  • desert
  • coffee, milk for coffee, sugar
  • water (still and sparkling)
  • tea or other soft drinks

The number of participants will be announced at least one day before the event.

The value of the services actually provided (transportation, meal) will be paid, based on the attendance list signed by each participant.

The financial offer will contain the costs grouped as follows:

– Minibus rental cost

– Cost for each table on the model: type table/person/location.

Estimated value:

  • 1350 lei without VAT for minibus rental
  • 125 lei/person/lunch or dinner without VAT

Will a service contract be concluded: No.

Award criteria: lowest price/total package, subject to full fulfillment of technical requirements and specifications. 

Additional information can be obtained from the Contracting Authority: ADR Nord-Vest, secondary headquarters in Cluj-Napoca, Calea Dorobantilor no 3, code 400118, phone +40264431550, fax: +40 264439222, email: achizitii@nord-vest.ro, to the attention of the Public Procurement Office.

Deadline for submitting offers: 11.05.2022.

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